Introducing Mailfence Polls: simple and secure meeting scheduler

Mailfence strives to make the internet a safer place. That’s why we developed our encrypted email solution. But in our opinion just offering secure and private email is not sufficient. Otherwise our users would need to use insecure solutions to manage their appointments, create and store their documents or chat online. Luckily Mailfence is much more than a secure email. Mailfence allows you to organize your life through powerful productivity tools such as Mailfence Calendar, Mailfence Documents, Mailfence Contacts and Mailfence Group Chat.  In this post you will discover how to schedule meetings & events with Mailfence Polls, a simple and secure meeting scheduler.

What is Mailfence Polls?

Mailfence Polls is a powerful online secure meeting scheduler that allows you to schedule and manage meetings & events.  Mailfence Polls helps you to find the best time for any event. Suggest a number of dates and times and invite participants to select their preferences. People don’t even need an account to participate!

With Mailfence Polls you can:

  • Schedule business meetings
  • Organize family reunions
  • Plan a party with friends

You can consult your Mailfence Polls via our webinterface.  Go to the Mailfence calendar and click on Polls in the left column.

Mailfence calendar secure meeting scheduler

How to create and manage secure meeting polls?

Create a Poll

To create a Poll, make sure you have the participant added already in your contacts.

  • Go to your Calendar and click on Polls
  • Click on ‘Create a poll’ or ‘New’
  • Write down the Subject and the Description of the Poll and click on Next.
  • Choose the participants and click on Next (create up to 30 proposals while selecting the timezones)Mailfence Polls: : simple and secure meeting scheduler

Manage a Poll

Once a Poll has been created, you can

  • Modify the Subject and Description
  • Invite/remove more participants and modify the timeslots
  • Send a reminder
  • Conclude a poll by selecting a final date
  • Close the poll (you will not be able to re-open it)
  • Delete the pollMailfence calendar and polls: : how to schedule meeting polls

What are the advantages of Mailfence Polls secure meeting scheduler?

Mailfence Polls has many advantages compared to  traditional meeting scheduler tools such as Doodle:

  • Mailfence Polls is integrated in Mailfence Calendar. Hence you have a view of your availabilities and other participant’s availabilities when choosing potential dates and times.
  • Once a date and time is chosen, the selected meeting appears automatically in your calendar and in the calendar of all the participants that use Mailfence.
  • Mailfence Polls is also integrated with Mailfence Contacts.  You therefore do not have to type in the emailaddresses of the participants of your poll. Just select them in your addressbooks.
  • Mailfence Polls is a secure meeting scheduler.  It benefits of the high level of security and privacy of the entire Mailfence mail suite.

Get your secure email!

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– Mailfence Team


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Patrick De Schutter

Patrick De Schutter is a serial digital entrepreneur and startup investor. In 2000 he co-launched one of the European pioneers of cloud software. He is a strong believer and advocate of encryption and privacy. With Mailfence, he supports the fight for digital rights and donates part of its revenues to support the Electronic Frontier Foundation and the European Digital Rights Foundation. Twitter: @pdeschutter

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