How to migrate from Gmail to Mailfence in a few clicks!

What if you’ve had it with Google’s abuse of user-privacy and want to migrate from Gmail to Mailfence?  In this tutorial we explain how to easily migrate from Gmail to Mailfence, in only a few clicks.

migrate from Gmail to Mailfence

Migrate from Gmail to Mailfence for paying subscriptions

Using Local Client

  1. Install a desktop email client, such as Outlook or Mozilla Thunderbird.
  2. Configure your email client with Gmail credentials using IMAP or POP.
    Note: This will require you to enable the use of IMAP (for IMAP access) or POP (for POP access) and allow the access of ‘less secure apps’ in your Gmail account settings.
  3. Configure your email client with Mailfence credetials using IMAP.
  4. Drag and drop all your data from your Gmail account into your Mailfence account

OR :

  1. In Outlook:Create a backup of your Gmail account (go to File > Open & Export > Import/Export > Export to a file (.pst) > select account > Finish).
    • Then import this backup file (go to File > Open & Export > Import/Export > Import from another program or file (.pst), select Mailfence account > Finish).
  2. In Thunderbird: Install following plugin, export your Gmail account locally and then import it in your Mailfence account.

Using Mailfence Webmail

  1. Import your Gmail account in Mailfence webmail using ‘External addresses’ in your Mailfence Settings.
    Note: This will require you to enable the use of IMAP (for IMAP access) or POP (for POP access) and allow the access of ‘less secure apps’ in your Gmail account settings.

    • Via POP:
      • Configure your Gmail credentials, uncheck “download new messages only” and click on create.
      • Click on “Download all accounts”.
      • All your messages will be imported into the respective folders
    • Via IMAP:
      • Choose your Gmail address in the given list OR click on ‘Add a sender address’ (only if it’s not been added before).
      • Enter your gmail password.
      • Go to your inbox (left panel), expand your external Gmail account.
        • Refresh your browser tab (if required)
      • Drag and Drop your messages into your mailfence account OR
        • Select the messages that your would like to move
        • Right click > archive > download
        • Now click on ‘…’ (three dots) > import > select the downloaded ‘zip’ file and click on import

          Migrate gmail emails to mailfence via imap

          Migrate gmail emails to mailfence via imap

  2. If you do not wish to receive any more new messages from your Gmail account in the future, then either disable it (toggle off) or delete it as an external address.

Note: In case of difficulties, or heavy accounts, we can further assist you via a dedicated import tool. However, you will have to communicate to us your gmail credentials (best is to setup a temporary password for privacy reasons, that you can change afterwards). FYI:  We do plan to integrate this import tool in our interface soon.

Migrate from Gmail to Mailfence for free subscription

Using Local Client

  1. Install a desktop email client, such as Outlook or Mozilla Thunderbird.
  2. Configure the client with Gmail credentials using IMAP or POP.
    Note: Note: This will require you to enable the use of IMAP (for IMAP access) or POP (for POP access) and allow the access of ‘less secure apps’ in your Gmail account settings.

For Outlook:

  1. Create a ‘backup’ of your Gmail account (go to File > Open & Export > Import/Export > Export to a file (.pst) > select account > Finish).
  2. Install this tool, and then import the ‘backup’ file.
    Note: We cannot take any responsibility for the security and privacy of this third-party tool. Check this link to have more options.

    • Now convert all your messages in .eml format and download them on your machine
    • Make a zip file of all the emails that you want to import in your Mailfence account.
  3. In your Mailfence account, go to inbox and click on the “…” (three dots) in the message panel.
    • Select the zip file and click on import

For Thunderbird

  1. Install a plugin
  2. Export your Gmail data in .eml format locally OR
    • ‘Save as’ in .eml format every email you wish to import and make a zip file.
  3. Go to your Mailfence account, click on the “…” (three dots) in the message panel.
  4. Select the zip file and click on import

Exporting Gmail contacts via the Mailfence webmail

Mailfence allows you to import your google contacts directly in your Mailfence account.  This can be done through the web-interface.

  1. Log in your Mailfence account
  2. Click on the “…” (three dots) in the contacts panel.
    • Select the ‘Google contacts’ option and enter your gmail credentials
    • Click on ‘allow’
migrate gmail contacts to mailfence

migrate gmail contacts to mailfence

Should you have any more questions, feel free to let us know OR send us an email at support.

Reclaim your email privacy!

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Mailfence Team


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Patrick De Schutter

Patrick De Schutter is a serial digital entrepreneur and startup investor. In 2000 he launched one of the European pioneers of cloud software. He is a strong believer and advocate of encryption and privacy. With his company Mailfence, he supports the fight for digital rights and donates part of its revenues to support the Electronic Frontier Foundation and the European Digital Rights Foundation. Twitter: @pdeschutter

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4 Responses

  1. Etienne says:

    Using the webmail with POP method to migrate the email from Gmail to Mailfence, what does “respective folders” mean? Does Mailfence automatically create every folder and subfolder it sees in Gmail when downloading the thousands of emails?
    Thanks

    • Dear Etienne,
      Using Mailfence Webmail – ‘External addresses’ feature via POP, will download your messages in the existing folders of your Mailfence mailbox (in respective manner) i.e., messages from gmail folder ‘inbox’ will directly go to mailfence folder named ‘inbox’.
      Regards,
      Mailfence Team

      • Etienne says:

        Thank you.
        If I understand correctly, the mails in Google that are kept in labels/folders that do NOT exist in Mailfence will not be imported and left at the Google servers?

        • In case of POP import, they all will be lumped together in your ‘inbox’ folder (thus, you will loose the organization). A preferable option in that case would be to use an IMAP import.

          Regards,
          Mailfence Team

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